Marmora Snofest Meeting
Monday, October 15, 2007
Present: Sue Korver, Chair; Gail Taylor, 1st Vice; Wilma Bush, Secretary;
Richard Lowery, Past Chair; Brian Galloway, June Vilneff, Vera Wylie,
Linda Roy, Jerry Roy, Bob Drummond, John Langley,
Absent with regrets: Bonnie Danes, Stew Fisher, Barbara Fisher
Motion by Vera Wylie, seconded by Brian Galloway that minutes of September
10, 2007 meeting be accepted as circulated
Carried
BUSINESS FROM MINUTES
Advertising: The Secretary reported, in reference to the September meeting,
regarding advertising with CHEX TV - the committee felt that circulating the
ad schedule to Committee members would be worthwhile.
New Snofest Committee members - John Langley stated: ŗTo try and reduce
the very large group of people that currently attend the meetings and of
whom the majority have very little to say, apparently are not particularly
interested in the proceedings, so tend to have separate discussions of their
own, it is therefore suggested that an Executive Committee be set up that
has specific functions for its members, who in turn will form their own sub
committees.˛
MOTION by John Langley, seconded by Richard Lowery
That new members be invited to take part in sub committees having
specific activities of their choice and headed by a Chair from the Executive
Committee. The Chair will report on the work of the sub committee at
regular meetings. This will allow more time spent by each working group to
deal with the appropriate subject matter within their sub committee. This
does not preclude any member from attending regular meetings if they so
desire. Carried
Ministry of Government Services - The Secretary reported she had forwarded
the necessary yearly report of the five members of the Snofest Committee
Executive: Chair - Sue Korver, Immediate Past Chair - Richard Lowery, 1st
Vice - Gail Taylor, Treasurer - Barbara Fisher, Secretary - Wilma Bush.
Sponsors/Donators - Vera Wylie reported most letters have been sent out.
She has not had a reply from Jennie Killian re serving on this committee.
Vera has received a donation from Bunkeršs and two Gift Certificates
from Cedar Ridge Restaurant.
Richard Lowery announced RBC Dominion is providing a donation, plus two
hockey tickets to be won in a draw.
It was agreed thank you notes should be sent out immediately following
receipt of a donation.
Signs - Richard Lowery has arranged to have the old painted Snofest sign
replaced with three colours and a 4 X 8.
MOTION by Richard Lowery, seconded by Jerry Roy
to have Jason do a mockup of a new sign - Carried
Childrenšs Events - Gail Taylor advised a definite answer will not come from
Peterborough Canadian Authors until October 27. She will check with schools
right away.
She is hoping to have someone come down to help with the senior children and
the Committee felt it would be better to have Canadian Authors on Friday for
the children.
Web Site - Sue Korver is dealing successfully with Chris Gorsline.
Gail Taylor offered to try and scan the Snofest button.
Registration Room Booking - Curtis Trimble could not give a definite answer
this early.
MC - Nothing concrete has been decided. It was felt there should be more
than one emcee.
Headset - Brian Galloway said he could not find anyone who rents headsets.
To buy a hands free, wireless headset he got prices from:
Ardenšs Music and Riverside.
June Vilneff advised she is receiving donations from George Osborne and
Scotty Cook which would cover the cost at Ardenšs.
Jerry Roy will look and see if he still has a free, wireless headset.
Snofest Booklets - Sue Korver said using Quik Copy would be costly.
Since the committee would like a 30th Anniversary booklet, Richard
Lowery agreed to check with Jason Hogan at OGeekš.
Banquet - No entertainment booked yet.
Car Show/Flea Market - Since the usual date used by the Marmora Snofest
Committee has been booked by the Marmora Crowe Valley Lions Jamboree
Committee a discussion ensued as to how the Car Show could successfully take
place. It was suggested the Marmora Cruise Night Club could be contacted to
see if they would consider working with Snofest to have cars displayed in
the arena the same day as the Redneck Derby.
Snofest Buttons - Only 10 were sold at the Marmora Fair booth.
Inventory - Gail Taylor and June Vilneff have sorted through the items and
brought what is being kept for storage in the William Shannon Memorial Room.
Richard Lowery agreed to speak with Robert Young who has not formerly
resigned from Snofest Committee.
Newspaper article for Volunteers - no response to date. Brian Galloway
suggested it should run again - this time to try to get the Community Press
to print it.
The Secretary advised Milt Stephens will not be looking after Snofest
gate workers this year and she agreed to look after it.
2008 Races - Brian Galloway said there will not be much of a change. There
are not enough volunteers for a 160 race. Consideration will be given to
having longer Sprint Races.
He displayed different coloured bands he suggested using for dogs rather
than painting them and will discuss them with Michael Lynch.
He has had no word back from Jonny Roofer re skijorring.
Ontario Federation of Sleddogs - Richard Lowery reported on a meeting he
and his wife attended in North Bay recently. He noted:
- the executive wants Marmora Snofest to follow their previous suggestions
- he talked to several mushers and learned therešs a Sprint Association
- Richard got a lot of names of mushers
It was noted that Richard and Brian Galloway sent out e-mails re the
Snofest 30th Anniversary.
Treasury Report - read by the Chair.
CORRESPONDENCE - The Secretary reported she had not received an answer to
the letter she sent to the Municipality re the excessive heat in the William
Shannon Memorial Room.
John Langley replied Terry Clemens had spoken to him and an effort is being
undertaken to remedy the situation.
COMMITTEE REPORTS
Promotional Material - June Vilneff displayed a Snofest coin with a hole
drilled in it to hold a ribbon for Little Nippers.
June also wanted a list of the places selling Promotional Material last
year.
NEW BUSINESS
Santa Parade - will be held December 1st. Snofest committee looking after
participation - Gail Taylor, Bonnie Danes, Jerry & Linda Roy and Richard
Lowery.
A discussion was held on having Shawn Shaw visit other schools if he
can. He will be asked if he can do this on days he is not working, or if he
needs wage reimbursement plus mileage.
MOTION by Vera Wylie to adjourn.
Next Meeting - November 12, 7 p.m. William Shannon Memorial Room
Gail Taylor has also booked December 10 for the following meeting.